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 Privacy Policy for the Natural Family Planning Association

 Introduction

Natural Family Planning Association (NFPA) understands the sensitivity with which your personal information should be handled.  NFPA is committed to safeguarding and maintaining your privacy and will therefore use its best efforts to ensure that the information you submit to us is used only for the purposes set forth herein or as otherwise communicated to you at the time you provide us with personal information.  Anyone can visit the website without revealing any personal information.  At the NFPA website, any personal identifiable information is collected from individuals voluntarily and knowingly.

 For the purpose of improving our website content, aggregate information is collected on what pages of the website are visited.  No names, email addresses, or other personally identifiable information is collected in this manner.  We examine the data for trends and statistics, and then we discard it.

 Application

This privacy policy applies to all personally identifying information (i.e. personal information by which you can be identified) which you provide to us through this website located at www.naturalfamilyplanning.ca/toronto or by other means, including all personal information which you provide to us as a client in any of our clinics, or as information requested for your application for a volunteer position either as a Board Member, or Teacher, or member of our office staff  or as a volunteer.

 Consent

By using this Site and/ or attending our workshops, you are agreeing to the terms of this Privacy Policy and consenting to the collection, use and/or disclosure of your personal information for the purposes outlined herein.   If you do not agree to the terms of this privacy policy you should discontinue your use of this Site and/or not provide us with any personal information.

 Collection of Personal Information

NFPA collects personal information from you in the following circumstances:

 In connection with an application for employment or as a volunteer, candidates are required to submit their education and work experience, name, address, phone and fax number, email or other contact information, previous and current information related to volunteer work, and their preference for the type of work for which they are interested in submitting their application;

 In connection with your request for information or assistance in planning and spacing your family naturally NFPA will obtain your name, telephone number, and possibly other contact particulars, as well as information concerning the type of services required, in order to connect you with a teacher from NFPA. NFPA collects data, such as names, addresses, postal codes, email address, etc. to facilitate donations.  NFPA information is never sold to or shared with third parties, other than as noted earlier in “Application”.

 Users of NFPA will not be solicited (approached for donations and/or participation in other fund raising activities) on the basis of their provision of personal information including names, address or email addresses without their expressed consent.

 Personal information is collected by specifically requesting it from you.  For example when you sign up for an Introductory Session you will be asked to provide us with certain personal information including:  your name, address, telephone number, email address (if available) or other contact particulars.

 Use and Disclosure

When the personal information is collected from you, it may be used for one or more of the following purposes:

Personal information will be used only for the purpose for which it was provided, for example, background checks and assessments of volunteers and staff.  Where volunteers provide resumes in order to find suitable volunteer opportunities the resumes may be circulated among NFPA directors, board and committee members and staff.

Your personal information will not be used by NFPA and NFPA will not authorize any third party to use your personal information other than in accordance with the terms of the Privacy Policy.

Except as described in this Privacy Policy, NFPA will not disclose your personally identifiable information to third parties unless the person submitting the information authorizes to share it or NFPA is required to do so by law.

Removal of or Changes to Information

NFPA allows you to change, correct or remove your personal information at any time.  If, at any time, you wish to have your personal information removed from our database, if you wish to opt out of receiving any particular communication and/or if you wish to change and/or correct any information which you have previously provided to us, please contact us and we will make the necessary notation, removal, change and/or correction.  Our contact particulars are set out below.

 Changes to this Privacy Policy

We will periodically review the appropriateness of this privacy policy and may make, at our discretion, such changes as are necessary.  If we decide to change this privacy policy, we will post those changes in this section so that you will always know what information we gather, how we might use that information, and under what conditions the information can or will be disclosed, and to whom.

 Contact Us

If you have questions about your personal information, please contact our privacy officer, Executive Director at (416) 481-5465.  A copy of our privacy policy may be obtained at the NFPA or at www.naturalfamilyplanning.ca/toronto

 If you wish to contact us regarding this privacy policy, please click on the following “Contact Us” link to obtain our contact information.  We would be pleased to receive any feedback you may have in connection with this site.

 Our Privacy Principles

In formulating and adhering to this privacy policy, we are guided by the following principles:

 1.      Accountability.  We are responsible for personal information under our control and have designated one person who is accountable for ensuring compliance with this privacy policy. 

 2.      Identifying Purposes for Collection of Personal Information.  We will identify the purposes for which personal information is collected at or before the time the information is collected. 

 3.      Obtaining Consent for Collection, Use of Disclosure of Personal Information.  We will make a reasonable effort to ensure that you understand how your information is used and disclosed by us.  We will not collect, use or disclose your information without your consent, except as permitted or required by law. 

 4.      Limited Collection of Personal Information.  We will limit the amount and type of information we collect from you.  We will only collect information from you as necessary for the purposes that we have identified.  We will collect personal information by fair and lawful means. 

 5.      Limiting Use, disclosure and Retention of Personal Information.  We will only use or disclose your information for the purposes for which it was originally collected, unless you give us your consent to use or disclose it for another purpose.  However, under certain exceptional circumstances, we may be permitted or required by law to disclose or use your information without your consent. 

 6.      Accuracy of Personal Information.  We will strive to keep your information as accurate, complete, current and relevant as necessary.  If you identify any errors in your information, please contact us and we will correct the errors. 

 7.      Security Safeguards.  We will protect your information with safeguards that are appropriate to the sensitivity of the information. 

 8.      Openness Concerning Policies and Practices.  We are open about the policies and practices that we employ to manage your information, and will provide you with information about these policies and practices in a manner that is easy to understand. 

 9.      Access to Personal Information.  Upon request, we will advise you what information we have about you, what we are using it for, and to whom it has been disclosed or transferred for processing. 

10.    Challenging Compliance.  We will act on any issues you may identify to us with respect to our compliance with this policy and/or our practices relating to the handling of your information.

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Updated:12/07/07

2007 Natural Family Planning Association - Ontario. All rights reserved.